HR Information System

Payroll Link Option

  The !Trak-It Link payroll interface is an extra cost option that establishes a link between payrolls and the !Trak-It HR Human Resource Management System.  This allows those who use both !Trak-It HR and the corresponding payroll to eliminate redundant data entry by automatically passing new employee information, employee changes, and employee updates from the payroll system to and from !Trak-It HR.

!Trak-It Link Gives You

 • High-speed initial data conversion

 • Elimination of duplicate data entry

 • A simple two-step operation

 • New Hire, Termination, and Salary Comparison reports

 • Automatic creation of Job History records in HR for all salary changes

How !Trak-It Link Works

  After a payroll run is completed, a standard ASCII file is generated from within the payroll system. This file is then transferred to the !Trak-It HR data sub-folder via disk, network, or modem. The !Trak-It Link is then run, accessing the ASCII data and converting it to the !Trak-It HR database format. Once the conversion is complete, optional reports can be generated listing all the new hires, terminations, and salary differences.  The program will then, if desired, update the !Trak-It HR databases, creating the  appropriate job history records for salary changes and adding all the available information as part of the creation of the New Hire records.

  Before processing each payroll, the data is loaded into !Trak-It HR. An export file is then created from within HR, creating an update file that is imported into the payroll system before processing timecards or transactions. In this way, if the payroll is able to import data, all changes made in the HR system can be automatically transferred to the payroll including changes such as pay, address, department, status, and benefits.

Cost-Effective Solution

  The Link can import and export data between payroll and !Trak-It HR and is an excellent, cost-effective way to both initialize the !Trak-It HR databases and maintain changes with a single point of data entry.  It can also be used as an ongoing tool to update both the payroll and !Trak-It HR databases.

Data Transferred

  The !Trak-It HR data fields that are most commonly populated from payroll information are:

 • Employee Number • Last Name • First Name

 • Street Line1 • Street Line2 • City • State • ZIP Code

 • Home Phone • Social Security Number • Gender • Birth Date

 • Hire Date • Division • Department • Section

 • Pay Rate • Pay Period • Pension Rate • Salary/Hourly

 • Exempt/Non-Exempt • Effective Date

 • Job Code  • Reason Code • Next Review Date

Compatability

  !Trak-It Link is compatible with ADP, Pay-e, ProBiz, Zurich, and other companies.  We also offer a generic ASCII text link. Please contact us with any specific questions regarding your payroll software and how our software can link to it.