Human Resource Information System

Automates HR Record Keeping

!Trak-It HR is an extremely easy-to-use Human Resource Information System, designed to eliminate the tedious clerical work common to most personnel departments.  With !Trak-It HR you can quickly respond to management, employee, and government requests with accurate and professional computer-generated reports. Over 270 categorized Standard Reports are included as well as a Custom Report Writer.  !Trak-It HR also saves you time by placing all your employee information at your finger tips... and not within piles of paper.

The Ideal System

!Trak-It HR is an ideal Human Resource Information System for organizations with 10 to 10,000 employees. !Trak-It HR's capabilities will most often exceed other systems, even those that cost 10 times more, and !Trak-It HR is usually faster and easier to use. Most of our customers have quickly become proficient in !Trak-It HR because of the simple, straightforward design that makes learning it a breeze.  And if you should get stuck, our knowledgeable Tech Support staff is only a phone call away.

Comprehensive Employee Data

!Trak-It HR will eliminate stacks of paper by tracking:

• Personal Data Review Dates Current Job Information EEO, I-9 and Vets-100 Data Dependents Unlimited Job Histories Benefit Details Insurance Costs Skills, Education, Bonuses Compensation Statistics User-Defined Events OSHA, Workers Compensation Emergency Contacts Training and Licenses Vacation and Sick Accrual Follow-Up Note Reminders Report Scheduler
• Grievance Tracking

Data Input and Updating

!Trak-It HR data entry and updating is done using fill-in-the-blank forms on your screen. The data is automatically validated as it is entered, allowing you to correct any errors immediately. Editing can be done with a few keystrokes or a simple selection from your code table, rather than retyping the whole entry, thereby saving you valuable time. Code tables allow you to assign values to each code group, which permits speedy data entry and ensures consistency when printing reports.

Attendance Tracking

!Trak-It HR's Attendance Module is designed to save you countless hours of tracking, accumulating, and summarizing employee absences. Vacation, sick leave, and personal time accruals are instantly calculated. The accompanying reports help spot and monitor problem employees and problem departments. (Also available as a stand-alone system.)

Benefit Administration

!Trak-It HR provides a comprehensive "cafeteria style" benefit administration facility so each employee can have an unlimited number of benefits. The benefit date range and associated costs for both the employer and the employee are individually tracked by the benefit.

COBRA

When an employee is terminated, !Trak-It HR handles the required Federal Government COBRA Benefits Administration for both the terminated employee and their dependents. Our HR system will produce notification letters, billing statements, mailing labels, recipient report, dependent list, and cost reports.

EEO, Vets-100, OSHA and I-9

!Trak-It HR instantly provides the required Federal Government EEO-1, EEO-4, OSHA, and Vets-100 reports.  I-9 Citizenship Verification tracking is also included.

Grievance Tracking

Tracks complaints, discipline, disputes and grievances.  Keeps details of all actions with tickler system so you don’t miss a critical date.  Available as an HR option or as a stand-alone system.

Link Option - Payroll Interfaces

!Trak-It Link is an extra-cost option that allows you to easily exchange information between !Trak-It HR and many payroll systems or payroll services.  Please contact us for further information.

Time Clock Interfaces

!Trak-It HR also interfaces to time clock systems. Please contact us for specific information.

Multi-User Network Option

The extra-cost Multi-User Network option allows multiple users, each from their own workstation, to share common !Trak-It HR databases. It is intended for companies where several employees need simultaneous access to the employee data. Once purchased, you are free to load the software on an unlimited number of user workstations. This option also requires installation of a network such as Windows (95, 98, NT, 2000), Novell, or AppleShare.

Cross-Platform Option - Access from Windows and Macintosh

The !Trak-It Cross-Platform option allows your HR information to be simultaneously accessed from both Macintosh and Windows computers. The Windows systems can be Windows 95, Windows 98, Windows NT, and/or Windows 2000. Any number of Macintosh and Windows client workstations can concurrently access the employee data on the server, depending on the capabilities of the server hardware and software.  Multiple users can view the same data record at the same time, however only one user can update it at one time. If a second user attempts to update a record that is currently being updated, a message will appear stating that the record is in use by another.

Follow-Up Note Reminders

With the fast pace in the daily life of HR there is always a chance that something will fall through the cracks.  With !Trak-It HR all you need to do to have peace of mind is to enter a Follow-Up date on the employee's note screen.  When that date arrives you will be reminded when you login about each employee that needs your attention, and it will stay on the list until you clear it.

Report Scheduler

Making sure that certain reports get run on a regular basis is easily accomplished with the report scheduler. With a few clicks you can choose any custom report or series of reports and easily schedule them to be run daily, weekly, monthly or whenever you wish. When the scheduled date arrives you are reminded of the list of reports to run.

Over 270 Categorized Standard Reports (most can be easily customized)

• Basic Record Keeping:  employee list (by name, by number), employee count, employee profile, emergency contacts list, age list, birthday list, home address list, home phone list. Benefits Administration: employee benefit statement, dependent list, insurance census report, COBRA (billing statement, recipient log, mailing labels), benefit enrollment (by plan, by employee), premium totals by plan. Compensation:  reviews due list, review turnaround forms, salary analysis (by department, by name, by title, by salary grade, by job code), ranked salary list, salary increase analysis (by name, by reason, by job code), new hire log, terminated employee log, over/under range analysis, job code statistics, turnover versus longevity, turnover statistics, salary as of a date, grade exceptions, salary history, salary ranking. Employment:  anniversary list, service (longevity) list, telephone directory, license, training lists, former employers list, skills inventory, union list, organization list, recruiter activity, source of hires. EEO & Citizenship: EEO-1 (summary, detail), EEO-4 (summary, detail), EEO new hire (summary, detail), job group analysis (summary, detail), terminations (summary, detail), I-9 citizenship verification, promotions, Vets-100. OSHA & Workers Comp: accidents (by date, by employee, not filed), analysis (by div/dept, by injury code, by location), open claims, OSHA 101, OSHA 200. Code Tables: absence reasons, attendance plans, benefit plans, departments, divisions, dependents, EEO classes, ethnicity codes, events, job positions, job status, skills, ratings, salary grades.
  
• Absence Tracking:  employee absences (log, details, totals), department absence averages, percent (by department/day, reason/day), ranked absence list, previous year totals, status list, perfect attendance list.

Custom Reports, Letters, and Labels

Along side !Trak-It HR's Standard Reports, a powerful report writer is built-in allowing you to design reports to cater to specific needs of your company. You can sort and select records, include headings, subheadings, subtotals, and grand totals, as well as calculated columns. The report writer allows an unlimited number of reports using various filters that add the precise data you request. You can create new reports, or feel free to customize our Standard Reports and edit as you wish. There is also a letter generator that allows you to create an unlimited number of form letters. Mailing labels can also be produced for each letter. All of this detail is included in the Report Writer for you to create your own reports with the information you need.

Email and Web Connections for Fast Background Checks

Email has become the preferred method of communicating with employees on the move and email is now a standard built-in feature of the !Trak-It HR - Human Resource Information System. Clicking one of the email buttons on the various screens within the !Trak-It HR system generates a standard email, extracting appropriate data from that screen. The user can then edit the generated email before sending it via their company’s standard emailer such as Outlook or Eudora. For example, while accessing the employee’s job screen that displays the employee’s last review, clicking the email button generates an email to the supervisor reminding them that a new review is due for that employee.

The new version of !Trak-It HR also includes buttons that directly connect the user to the web providing a convenient and speedy way to do background or criminal checks, schedule an on-line assessment test or schedule a drug test. For example, the user clicks on the Background button on the employee’s main screen and is immediately connected to the HireHelper.com website, passing that employee’s name, address etc. to the site so that any level of background check can be easily ordered without redundant data entry.

NEW! Small Business Edition

For companies with 100 or less employees, the Small Business Version has all the features of the regular version with only a few items, that are not usually needed by smaller companies, disabled. The disabled features are:

• Secondary job screen and reports.Injury screen and OSHA reports.Wellness and medical screen and reports.Employee photographs.Job code validation.Salary grade validation.Attendance plans based on hours worked.Attendance plans using lump sums.Attendance plans based on longevity with multiple steps.FMLA tracking screen.
  
• Benefits plans using formula for coverage, premiums or contributions.

The Small Business Edition also includes a limited Attendance Tracking capability. For only $495 (or $895 for the network version) this is an outstanding value. If your company grows beyond 100 employees the software can easily be upgraded to the standard version.

Free Demo/Evaluation Package

If you would like to try the software before you buy it, click on the following link and save the file to a new directory, eg. C:\HRDEMO.
After the file is downloaded, run TRAKITHR.EXE to expand the files. Then run SETUP.EXE to install the software.

Trak It HR Demo (TRAKITHR.EXE) (4.1 MB)
Trak It HR Manual (HRMANUAL.EXE) (4.4 MB)

Please visit our Pricing Page for additional options.