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Things-To-Do List
 Upon starting the program, the
Things-To-Do List appears explaining what COBRA events need your
attention. It will notify you when to send conversion notification,
terminate people for nonpayment, enter new insurance rates and to
send a COBRA completion letter. Just double click the shown event
and the procedure is performed automatically. The
Things-To-Do List tracks over 27 COBRA-related events so that you
don't have to. With the Things-To-Do-List, you will not miss
important events because it wont let you!
Integrated Software is the
Solution
It is essential to start and maintain a database that stores your
firms COBRA information. Many organizations have created documents
in a word processing program and billing information in an
accounting package. Next, they need a database of  active employees and a spreadsheet
program to track the COBRA-related time frames. Without an
integrated system, you have to enter information into four
different software programs for one terminated employee.
The COBRA Administration Manager is
an integrated program that stores the data in a single location and
draws from that data for all COBRA notifications. A built-in word
processor offers the ability to produce personalized documents that
detail a qualified beneficiarys rights under the law. Once COBRA
is excepted, the billing function creates invoices and tracks COBRA
premium payments.
Ease-of-Operation
No matter how powerful a software program is, if it isnt easy to
learn and operate - it wont be used! The COBRA
Administration Manager is a Windows-based program that has
been setup similar to most programs. The program offers on-screen
help and on-line manual (but most users never have a need
to refer to them). A major reason for this is because the
Things-To-Do-List handles most of the events for you,
automatically.
Up-To-Date Notifications
The software interacts with the Internet to provide your firm
with up-to-date COBRA notifications. The law changes all the time
 and without notice, your firm may be in jeopardy.
With a click of a button, updated notifications are downloaded
and available for your review and use. And with the
built-in word processor, you have the ability to modify any of
the documents, quickly and easily!
Updated for HIPAA and COBRA Final Regulations
With the passage of the Health Insurance Portability and
Accountability Act of 1986 (HIPAA), the COBRA Administration
Manager's notifications and database has been update to
include the changes made to COBRA. The program will now prepare
the Certificate of Coverage document that needs
to be provided to all employees/dependents being terminated from
a group plan. With over 25 changes made by the Final
Regulations, the COBRA Administration Manager will
maintain your firm's compliance with the law.
Monthly Reports
The key to administering COBRA is documenting everything! The
COBRA Administration Manager produces up to 25 different
reports detailing...
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Initial COBRA Notifications Prepared;
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Individuals Experiencing a "Qualifying Event;"
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Participant's Payment Status;
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A breakdown in Premium Payments;
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How Much to Reimburse Insurance
Companies;
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Insurance Plan Enrollment
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Dependents Over Eligible Age
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Participants Past Due
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A Participant's Payment History; and
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Who Should be Terminated from COBRA.
Premium Collection
Methods
The Program offers three methods for collecting monthly premiums
from COBRA participants. If you  offer benefits to Retired Employees, the program
has the ability to create invoices for them.
Invoices - The program will create invoices for
all COBRA Participants at the click of a mouse. Unpaid
balances carry forward so that there is never an issue as to
premiums due.
Coupons - Much like a mortgage coupon book, the
program creates a coupon detailing coverage and monthly
costs. COBRA Participants send in their check along with
the associated month's coupon and the program will track all
payments.
Do Nothing - Since the law does not require
employers to provide a collection vehicle, you may elect to place
the responsibility on the COBRA Participant. The system will
update premiums due upon every new month.
 COBRA Qualifier
Entering a COBRA Qualifier is easy. You simply enter the
Qualifier's Personal information (i.e. name, social, address,
dependents, etc.) then enter their insurance plan (medical, dental,
& others), COBRA Qualifying Event reason, hire date and benefit
start date. That's it. The COBRA Administration Manager
will produce the employee's personalized COBRA Qualifying Event
letter, with a HIPAA certificate of coverage attached.
COBRA
Notifications
The program comes equipped with the necessary notifications and
offers you the ability to edit/modify them to meet your
corporate/state requirements. With the built-in word
processor, you not only have the ability to edit letters but may
create your own (and even include variable information). All
notifications are personalized to the COBRA Qualifier/Participant
and can be folded to have the address show through a #10 windowed
envelope.
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Initial COBRA Notification
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Qualifying Event Letter
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COBRA Qualifying Event Letter
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Certificate of Coverage
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Four Different Termination Letters
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Conversion to Individual Plan
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Multiple Qualifying Event Letter
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Rate Change Notification
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Short Payment Notification
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Monthly Invoices
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Monthly Retiree Invoices
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Payment Coupon Booklet
Other Features
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Networkable (Up to 5 Users)
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32-Bit Architecture
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Life Insurance/FSA Premium tracking
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COBRA Procedure Manual
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36 month Billing Review
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Retiree Billing Program
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Recent COBRA Developments via
internet
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Password Feature for security
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Routine Backup Procedure
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Import and Export critical data
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Track dependents ages for eligibility
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Mailing labels (30 to a page)
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TPA Billing for Services
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Upgradeable to enhanced versions
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Produces HIPAA Certificates
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Open Enrollment Procedure
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COBRA Administration
Manager
